Simplify meetings in Gather by connecting your Outlook calendar and adding the Gather Meetings Add-In.

For the best experience, we recommend doing both of these actions:
1) Connecting your Outlook calendar to Gather
2) Installing the Gather Meetings Outlook Add-In.

This will make it easy to schedule and join meetings directly in Gather and from your Outlook calendar.

Overview

Outlook Calendar Integration

Easily join and schedule meetings while working in Gather.

Connecting your Outlook calendar will allow you to:

• View upcoming events in the Calendar Panel in Gather
• One-click walk to meetings to easily join
• Receive in-app reminders so you never miss the meeting

To connect your Outlook calendar:

1. Open the Calendar Panel from the bottom navigation bar
2. Click Link Outlook Calendar
3. Log in to your account

Once you’ve connected your Outlook calendar, the Calendar Panel will display upcoming events. You’ll receive event reminders in Gather 5 minutes before the start time of a meeting. Click the Take me there button to automatically walk over.

When you schedule a new meeting, you’ll finish creating the event in Outlook where you can add attendees and adjust advanced meeting settings.

Once your Outlook Calendar is connected, if we notice a meeting outside of Gather, we’ll automatically set your status to Do Not Disturb so your teammates know you’re unavailable. When the meeting ends, we’ll switch you back to Available so everyone can see you’re free.

You can change this setting by going to Settings > Integrations > Google Calendar > Auto DND when in external call.

Gather Meetings Outlook Add-In

Seamlessly schedule meetings in Gather directly from your Outlook calendar.

The Gather Meetings Outlook Add-In is only compatible with Remote Office Spaces on Gather. It will not work for other types of spaces, like Conference Spaces.

The Gather Meetings Outlook Add-In allows you to:

1. Add a Gather meeting link on your Microsoft Office invitation that automatically takes attendees to a meeting area in your space
2. Automatically select a meeting area in your Gather space with the right capacity for your meeting
3. Generate a one-click link that brings participants directly to the meeting when it starts

For teams using Microsoft 365:

An admin will need to approve the Gather Meetings Add-In and deploy it for your Microsoft organization before members can add it themselves. You can do this by following these steps: 

1. Go to your Microsoft 365 Admin Center
2. Go to Settings > Integrated Apps > Get Apps
3. Search for Gather Meetings and click Get it now
4. Follow the steps to deploy the Add-In to your organization
5. Tell members of your team the Gather Meetings Add-In is available to add by following the steps below

To Install the Gather Meetings Outlook Add-In:

1. In Outlook, search for the Gather Meetings Add-In or view here in Microsoft AppSource
2. Click Add or Get it Now
3. When you create a new calendar event, click More options to open the Gather Meetings side panel
4. The first time you open the panel, you’ll select what space you want to book meetings

You can only connect the Outlook Add-In to one Gather space at time. To change the space, click the gear icon at the bottom of the side panel.

The Gather Meetings side panel allows you to set the meeting location within your Gather office. You can choose to meet in any available private area, your desk, or a specific location.

For a Private Area to be available to book meetings in, it needs to have a name and max occupancy set. Admins and Mapmakers can adjust these settings by editing the area (clicking the pencil icon) in the Participants Panel. 

The Gather meeting link will automatically be added to the calendar event, so your attendees can join in a click from their own Outlook calendar or within Gather (if they’ve connected their calendar).