Simplify meetings in Gather by connecting your Google calendar and adding the Gather Meetings Chrome Extension.

For the best experience, we recommend doing both of these actions:
1) Connecting your Google calendar to Gather
2) Installing the Gather Meetings Chrome Extension

This will make it easy to schedule and join meetings directly in Gather and from your Google calendar.

Overview

Google Calendar Integration

Easily join and schedule meetings while working in Gather.

Connecting your Google calendar will allow you to:

• View upcoming events in the Calendar Panel in Gather
• One-click walk to meetings to easily join
• Receive in-app reminders so you never miss the meeting

To connect your Google calendar:

1. Open the Calendar Panel from the bottom navigation bar
2. Click Link Google Calendar
3. Log in to your account

Once you’ve connected your Google calendar, the Calendar Panel will display upcoming events. You’ll receive event reminders in Gather 5 minutes before the start time of a meeting. Click the Take me there button to automatically walk over.

When you schedule a new meeting, you’ll finish creating the event in your Google Calendar where you can add attendees and adjust advanced meeting settings.

Once your Google Calendar is connected, if we notice a meeting outside of Gather, we’ll automatically set your status to Do Not Disturb so your teammates know you’re unavailable. When the meeting ends, we’ll switch you back to Available so everyone can see you’re free.

You can change this setting by going to Settings > Integrations > Google Calendar > Auto DND when in external call.

Gather Meetings Chrome Extension

With the Gather Meetings Chrome Extension, you can automatically add a Gather meeting link to new calendar events. This makes it easy for all participants to join in a click, whether they're already working in your Gather Office or clicking through from their calendar. 

To use the Gather Meetings Chrome Extension, you must use Google Calendar on Google Chrome and connect to a Remote Office Space on Gather. It will not work for other types of spaces, like Conference Spaces.

The Gather Meetings Chrome Extension allows you to:

1. Add a Gather meeting link on your Google Calendar invitation that automatically takes attendees to a meeting area in your space
2. Automatically select a meeting area in your Gather space with the right capacity for your meeting
3. Generate a one-click link that brings participants directly to the meeting when it starts

To Install the Gather Meetings Chrome Extension:

1. In the Chrome Web Store, search for Gather Meetings
2. Click Add to Chrome
3. Select the Gather space you want to book meetings in
4. When you create a new calendar event, click Make it a Gather meeting to open the Gather Meetings side panel

The Gather Meetings side panel allows you to set the meeting location within your Gather office. You can choose to meet in any available private area, your desk, or a specific location.

For a Private Area to be available to book meetings in, it needs to have a name and max occupancy set. Admins and Mapmakers can adjust these settings by editing the area (clicking the pencil icon) in the Participants Panel. 

The Gather meeting link will automatically be added to the calendar event, so your attendees can join in a click from their own Outlook calendar or within Gather (if they’ve connected their calendar).

At this time, you can only connect to one Remote Office at a time. If you need to change the space, you can click on the Gather Calendar Extension icon in the Chrome Extension bar. Choose Settings and then Change Space.