Spotlight Tiles

Spotlight tiles are tiles that can be walked on and let you broadcast your voice and video to everyone in the current room, not the entire space. Spotlighting overrides private area connection limits. This means that you will still receive a spotlighted video broadcast even if you are in a private area.

Spotlighting is a feature used for presentations. When you stand on a Spotlight tile or are manually spotlighted by a moderator, everyone in the room can hear and see you. Read on for more spotlighting details, including best practices and troubleshooting tips.

Warning: This feature is best used for meetings of approximately 100 participants. 

Spotlight tiles allow one or more people to broadcast their audio, video, and/or screen to everyone in the room. This is perfect for meetings so that attendees can focus on the facilitator(s). When you are spotlighted, your video preview and that of your screen (if you are screensharing) will have an orange spotlight label and will be pinned to the top of the video carousel.   

Info: Normally A/V displays based on your proximity to other users or whether you are in a Private Area together. When you are on a Spotlight tile, everyone in the room can see and hear you.

The Spotlighted speaker will have an orange label and be pinned in the video carousel.

Best Practices for 100+ Attendees

If you know you will have well over 100 attendees and want to screenshare, plan to livestream the speaker or use a third-party video calling platform, such as Zoom. 

With the first option, you can then embed that livestream in your Gather Space. To do so, add an interactive object, then paste the URL of the livestream into the Embedded video field. (Read more about embedded videos.)

For the second option, use an External Call Object to open any external link to a video calling platform. Using this object and clicking on the link button will automatically mute your microphone, disable your video, and open the link in a new tab.  

For both options, set the Activation Distance for the interactive object to a high number of tiles (e.g., 25) so that people can open the livestream or link without crowding around the interactive object. 

We recommend that the number of spotlighted users stay under 20 per room. You can have multiple rooms in the same Space with multiple spotlighted users that add up to more than 20, as long as they are not in the same room. For example, you could run multiple panel discussions with panelists, moderators, and audience members asking questions in the same Space, just not all in one giant room.

Troubleshooting Spotlight Issues

If you have a large group (we're talking more than about 100 participants), or are hosting an event and meet your Space capacity, some participants may have issues with their own A/V stream or that of the spotlighted speaker. 

Gather has built-in warnings if the spotlighted speaker has reached their maximum broadcast capacity. The speaker will see a warning message: "Sharing A/V with too many people. Try turning off your video or screen." The speaker can reach more participants by turning off their own video, audio, screenshare, or some combination thereof. 

If the spotlighted speaker reaches the broadcast capacity, guests who cannot connect to the speaker's stream will see a message on the spotlighted speaker's video preview: "Sharing A/V with too many people."

A simple way to improve most meetings is to create smaller Private Areas around the room so that participants can limit with whom they share their A/V while they are connected to the spotlighted speaker. This will not increase the number of participants the spotlighted speaker can reach, but it will improve the overall experience for individuals who will see a decreased strain on their individual machines.

General Spotlighting Details

Think of spotlighting like being a musician at a concert, projected on a big screen. The audience can see and hear you, and you might add video media on some screens. As the musician on stage, you can see everyone, and you can hear the people who are close to the front. If you pull someone on stage, they can be seen and heard by everyone, too. If there's a VIP section, they're in their own private space, but they can see and hear you and talk with people directly around them. If you walk offstage, you're no longer being broadcasted to everyone. 

So, when you're spotlighted:

  • You can see the participants you are broadcasting to (as long as they have their video streaming).
  • You can hear some guests, but only those that are within the standard connection range (within 5 tiles). 
  • If a moderator manually spotlights another guest, or if you have multiple Spotlight tiles, the additional person's A/V and screen can be seen and heard, as well as yours. 
  • Everybody in the room can see and hear you and see your screen, as long as you choose to share these. Even if they're in a Private Area, your A/V will display.
  • If you walk off the Spotlight tile(s), you will no longer be seen and heard by everyone in the room.
  • Participants can click on the spotlighted person's screen share or video screen to enlarge the view. Collapsing the expanded Chat or Participant panel will further enlarge the view. 

Impromptu Spotlighting

Typically the Spotlight feature is set through a tile and placed in a specific spot on the map. (Read our article about Spotlight Tiles for how to add them in your Space.) However, you can randomly spotlight other guests in the Space if you have the moderator role in the Space. A moderator can spotlight someone by opening the Participants panel from the Left Nav Menu, right clicking on the person's name, and clicking Spotlight

Manual spotlighting using moderator controls within your Gather Space

Warning: You must be a moderator to spotlight another user.  

If a moderator has spotlighted you, you can click on your name in the Participants panel and select Unspotlight

How do I place a Spotlight Tile?

Spotlight tiles can only be placed in our mapmaker. They can be placed by selecting the "Tile" option in the mapmaker and selecting the "Spotlight Space Tile".

Spotlight Tile is the 5th tile selection



Spotlight tiles show up as an orange tile in the mapmaker but note that the tile is invisible when you are in your space. For this reason it is recommended to put an object in front of it such as a podium to show that there is a tile in front of it. 

You are also welcome to add multiple spotlight tiles in your space, if you plan to have multiple simultaneous speakers during that session. 

Orange Spotlight Tile Indication

If you have concerns about users abusing the spotlight tile, you can alternatively just place the podium object without the Spotlight tile and have moderators manually spotlight speakers instead.