Gather offers an individual work calendar integration so that you can create, share and get to meetings from within the Gather Space. This article will cover how to add a work calendar, how to install and configure the Gather Meetings extension, and how to add a meeting place to a work event.
Note: Gather Meetings Extension currently only works with Google Calendar on Chrome, and only in Remote Work spaces.
Add Your Calendar
Click on the Calendar icon in the toolbar. Sign in with the Google account your work calendar is attached to.
Refresh your Gather Space and select Calendar in the toolbar to view your calendar.
Add the Extension
Open a new browser tab, and search for Gather Meetings on the Chrome extension store. You may also see a banner in the Calendar panel that will take you there.
Once you're there, click Add to Chrome.
Using the tab that opens after installation, set up the extension by choosing the space you wish to book meetings in.
Then you can start booking meetings!
Creating and Modifying Meeting Links
Your regular Google Calendar event form will now have a button to add a Gather meeting link.
Any Available Private Area
Meeting links will compare the number of guests in your meeting to the Private Areas in your Space with a listed maximum occupancy, and automatically select an empty Private Area of the appropriate size to hold your meeting in.
To learn how to create a link that will send users directly to a specific Spawn Tile in your Space, check out the Spawn Tiles page.
Note: If there are private areas in your Space that you do not wish other users to book meetings in, leave the maximum occupancy field blank in the Mapmaker.
Meet Me at My Desk
Once you have claimed a Desk in your Remote Work office you will see an option to invite users to meet with you at your Desk. The link will direct them to your Desk location automatically.
Choose a location
You can book your meeting for a specific location in your office. The dropdown will allow you to select a specific meeting location within your Space. You can choose any Private Area or Spawn Location.
If you have created an event in Google Calendar and have the meeting link sent to the guest, the meeting starts automatically if you are in the private area for the event, thus allowing the guest to join. If you are not in the meeting location the guest will see a message on the screen when they attempt to enter stating, "No one is here yet". When an internal member joins the meeting location the guest will then see an option to "Request to Join".
If you have copied the meeting link without creating an event in the Google Calendar, then you will need to join the meeting via the link to start the meeting and allow the guest in.