Gather offers an individual work calendar integration so that you can create, share and get to meetings from within the Gather Space. This article will cover how to add a work calendar, how to install and configure the Gather Meetings extension, and how to add a meeting place to a work event. 

Add Your Calendar

Click on the Calendar icon in the toolbar. Sign in with the Google account your work calendar is attached to.

From the Space tab in Settings, under Space Preferences, enter your public iCal link under Space-wide Calendar.

Refresh your Gather Space and select Calendar in the toolbar to view your calendar. 

Add the Extension

Open a new browser tab, and search for Gather Meetings on the Chrome extension store. You may also see a banner in the Calendar panel that will take you there. 

Once you're there, click Add to Chrome. 

Select Calendar in the toolbar to view the Space-wide calendar. 

 Using the tab that opens after installation, set up the extension by choosing the space you wish to book meetings in.

Select the Space you wish to book your meetings in to finish setting up the extension.

Then you can start booking meetings!

Creating and Modifying Meeting Links

Your regular Google Calendar event form will now have a button to add a Gather meeting link. 

Any Available Private Area

More information on Private Areas can be found on the Tile Effects page.

Meeting links will compare the number of guests in your meeting to the Private Areas in your Space with a listed maximum occupancy, and automatically select an empty Private Area of the appropriate size to hold your meeting in. 

To learn how to create a link that will send users directly to a specific Spawn Tile in your Space, check out the Spawn Tiles page.

Meet Me at My Desk

More information about Desks can be found in the Claim and Customize Your Desk article. 

Once you have claimed a Desk in your Remote Work office you will see an option to invite users to meet with you at your Desk. The link will direct them to your Desk location automatically. 

Choose a location

You can learn more about Spawn Locations in the Spawn Tile Effect article

You can book your meeting for a specific location in your office. The dropdown will allow you to select a specific meeting location within your Space. You can choose any Private Area or Spawn Location.  

External Guests

If you have created an event in Google Calendar and have the meeting link sent to the guest, the meeting starts automatically if you are in the private area for the event, thus allowing the guest to join. If you are not in the meeting location the guest will see a message on the screen when they attempt to enter stating, "No one is here yet". When an internal member joins the meeting location the guest will then see an option to "Request to Join".

External Guests will see this message when they are attempting to join a meeting before the internal members are ready.

If you have copied the meeting link without creating an event in the Google Calendar, then you will need to join the meeting via the link to start the meeting and allow the guest in.